Nobody matches today
The statement is paid and never checked against a truck.
You do not need a department
The owner or the dispatcher can clear a short list. I will not hand a 20-truck fleet a process built for a staff of analysts.
The Southeast proof point is a fleet of 200 or more. I will not pretend a smaller fleet saves the same dollars. I will tell you on the call if the spend is too small for the work.
The setup is still light
Read-only access. Usually under an hour on your side. Two weeks from that access for the first report. No new software for drivers.
If you run one card and one GPS, say so. Simple stacks are easier, not harder.
What I look for
When a small fleet should bother
One person knows
If that person is out, fuel questions stop.
The spend is real
If fuel is a top cost, a short audit is rational even without 200 trucks.
Short answers
Before you book.
No published minimum. If the spend cannot support the work, I will say so before you start.
If you pay for their fuel, they are in the match. If you do not, they are out.
Next step
Let's see if your spend is large enough to look.
15 minutes. A honest no is a fine result.