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Fleet fuel and loss

Did the fuel go into your trucks?

No new software to learn. I connect what you already run and build on top of it. Then I tell theft apart from a keyed truck number and a bad sensor. Evidence, not accusations.

Book a 15-minute call See the Monday report
  • No new software to install.
  • Keys you can pull any time.
  • No long contract.

Your fleet

Fuel review for this week

This week. Sent Monday

286Diesel fillscard swipes
26,940Gallonsbought this week
$176,200Spendavg $6.54 / gal
6.6Engine MPG172,800 mi. 25,890 gal

Example week. Names and figures changed.

$2,000+ caught in week oneTheft and card misuse, on a live fleet.
200+ truck fleet, SoutheastThe engagement the numbers come from.
Built on what you already runNot a new tool for the shop to learn.
Daily list. Monday numbers.Managers act. The CEO sees the week.

The problem

The leak is already in your data.

Your fuel card, GPS, and TMS each hold a piece. They do not sit together, so a typo and a stolen fill look the same.

01

Did the fuel go into your trucks?

A card hits a pump. GPS says the unit was miles away. If nobody lines those up, you pay anyway.

02

A typo can look like theft

Wrong truck number at the pump. Erratic tank sensor. Those are not the same as gallons that never hit a fleet tank.

03

The data is there. The time is not.

TMS, Samsara, Relay, safety. Four logins. The leak lives in the gap between them.

The work

Connect. Line it up. Act.

This is not another tool to install. I connect the software you already run and build on top of it. For an operator in the Southeast with a fleet of 200 or more, I built that layer. You keep the keys.

  • TMS
  • Samsara
  • Motive
  • Relay
  • WEX
Connector Read-only
  • Alerts
  • Reports
  • Answers
01

Connect

No new software. You grant read-only access to the tools you already run. I cannot change a load, a card, or a driver record.

02

Line it up

Every swipe, GPS ping, load, and idle hour matches by truck, driver, and time. Unverifiable fills stay unverifiable.

03

Act

Suspect fills come with evidence to review. Typos go to dispatch. Sensors that cannot be trusted get flagged. Not accusations.

An initial setup and audit, then a small monthly fee to keep it running. Done in two weeks from the day I get access. How the audit works.

The Monday inbox

What lands every Monday

Week at a glance. Fuel verified in tank. Fills to review. Truck number mixups. Fuel economy. Sensor and data health. Theft stays apart from a typo and a bad sensor.

Daily manager actions

  1. 01N. Vargas, unit 3704. GPS about 41 miles from the pump late last Tuesday. Pull receipts and video.
  2. 02F. Adeyemi keyed unit 6120 and drove 6210. Ask drivers to enter their own unit at the pump.
  3. 03Tank sensor on unit 4491 jumped around. Do not treat those fills as clean or as theft.

Names and figures changed. Read the full report.

Beyond fuel

I also wire the rest of the shop.

Fuel is the door. The same Southeast operator got dispatch, operations, and fuel payments on one layer. Managers get a daily action list. The CEO gets the weekly numbers.

Morning exceptions. Off-hours swipes. IFTA prep. Detention by shipper. Nothing writes back. A person decides.

Fleet analysis

Case study

An operator in the Southeast, fleet of 200+

I cannot name them. I can tell you what the work found.

$2,000+caught in week one
$18,400saved in the first 4 months
11%drop in idle hours
6 hrs/weekof reporting removed

The Monday report is the first time I could see a stolen fill next to a typed truck number. Managers act from a list. We stopped paying for gallons that never hit a tank.

Operations Director, Southeast fleet of 200+
Read the engagement

Access

Your data stays yours.

Read-only

I can read the data. I cannot change a load or a card limit.

Your keys

You grant access one system at a time. Revoke any key from your side.

Your report

Findings stay yours, whether you keep working with me or not.

I use careful handling habits from healthcare work. This service does not hold a SOC 2 report or a HIPAA certification. Keys stay in your accounts. I keep working copies only for the engagement and delete them within 30 days after we stop, unless you ask me to keep a finding pack. I do not write back to your systems. I do not use your fleet data to train public models.

Engagement

Built to cost less than it finds.

Start

Initial setup and audit

Two weeks from the day I get access. Monday report, daily action list, and a walkthrough. You keep the findings.

Then

A small monthly fee

Keeps the connection live. Fleets recover more than they spend. If the audit does not pay, we stop.

Short answers

Before the call

Guides

The questions fleets already ask.

Theft, a bad truck number, the card and GPS you already run, and who should clear the flag. Each page is a direct answer, then a way to look at your own fleet.

Diesel fuel theftGallons paid for that never reached a truck. Wrong truck numberA keyed unit is not a stolen fill. Samsara fuel auditUse the pings you already pay for. Monday fuel reportWhat the person who owns the numbers should see.

All fleet fuel guides

Next step

Let's look at your fleet.

15 minutes. Your trucks, your systems, and whether an audit is worth it. For an operator in the Southeast with a fleet of 200 or more, I already built this.

15 minutes. Your trucks, your systems, and whether an audit is worth it. I reply within one business day. Privacy.