Which unit
The tractor, not the typed number if those differ.
Proof
Pull proof for the short list, not the whole week.
A receipt or a camera answers a question the match already asked. They are a terrible way to find the question.
The Vargas line is the standard
Unit, time, pump, distance. On the example, unit 3704 was about 41 miles from Ocala. That is enough to ask for a receipt and a clip. It is not enough to skip the ask and call it theft.
Fourteen later flags on the 200-truck fleet added $3,180 once receipts and video were pulled. The dollars came after the proof, which is the correct order.
What I will not ask you to pull
Every swipe. Every mixup that already shows fuel in a fleet tank. Every unit with a dead sensor, unless you are fixing the sensor and want a before picture.
If the receipt is gone and the camera was off, the row stays a review item with weaker evidence. I do not upgrade it to fact.
What I look for
A complete ask
Which minute
So the clip is a minute, not a shift.
Which question
Was this truck at this pump, and did the gallons fit.
Short answers
Before you book.
Your team. I tell you which one. I do not call the truck stop.
Then the row stays open and the contradiction is the finding. I do not average them.
Next step
Let's only pull proof that can change a decision.
15 minutes. If your team is already drowning in footage, the match is the relief.