Where was the truck
GPS at the time of the swipe, not a guess from the start of the day.
Diesel theft
Diesel that left the card and never reached a truck.
A stolen fill and a mistyped unit look the same on a card statement. I line the swipe up with GPS and the tank, then hand you the fills that still do not belong.
The statement cannot tell you
The fuel card knows a gallon was bought, a price, a truck number someone typed, and a pump. It does not know whether your tractor was there. Diesel theft hides in that gap.
I do not start from an accusation. I start from the swipe, the GPS ping, and whether the tank level moved. If those three do not agree, the fill goes on a list for a person, not into a theft file by itself.
What a theft line actually contains
A review line names the unit, the time, the pump, and how far the truck was. On the example Monday report, N. Vargas on unit 3704 was about 41 miles from a stop in Ocala. That is a reason to pull receipts and video. It is not a conviction.
Gallons that never show up in a tank stay in their own count. On that same example week, 340 gallons and $2,220 were bought and never showed in a tank. Names and figures on the sample are changed. Your week will not match those numbers, and I will not pretend it will.
What I look for
Three checks before anyone says theft
Did a tank move
A level change that fits the gallons. A flat tank is not a clean fill.
Who can explain it
Receipts and video only for the short list. The rest of the week stays quiet.
Short answers
Before you book.
No. I put evidence in front of a person. A far-away truck is a reason to look, not a finished case.
No. I read the fuel card, GPS, and TMS you already run. You make the keys and you can pull them.
Next step
Let's see if diesel is leaving your cards.
15 minutes. Your card, your GPS, and whether the first two weeks would pay for themselves.