Keyed unit
What the card recorded.
Unit numbers
A keyed truck number is not a stolen fill.
Drivers key a unit at the pump. Sometimes they key their own number out of habit, or last week's truck. The gallons are in a fleet tank. They are on the wrong line.
The example everyone argues about
F. Adeyemi keyed unit 6120 and drove 6210. The gallons were in a fleet tank. They were on the wrong unit. That line goes to dispatch: ask drivers to enter their own unit at the pump. It does not go to a theft file.
If you treat that as theft, you will accuse a driver who fueled a company truck, and you will miss the fills that never hit a tank at all.
Why the split saves money
On the Southeast fleet of 200 or more, the useful part of week one was the split. Theft and card misuse were more than $2,000. Mixups were a habit to fix, not a crime to allege. Later flags still needed receipts and video before anyone added dollars.
I will tell you the habit in plain words. If the same drivers repeat it, the Monday note says that too.
What I look for
A mixup line is for dispatch
Driven unit
What GPS and the TMS say was actually out.
The ask
Enter the unit you are in. Not a lecture. A habit.
Short answers
Before you book.
That is your call. My job is to show that the fuel is in a fleet tank and name the habit.
Some cards can. I will not change the card setup. I will show whether the current setup is lying to you.
Next step
Let's pull mixups out of the theft file.
15 minutes. If your team is chasing typos as theft, the audit pays for itself in time alone.